Privacy Policy For Suppliers

PURPOSE OF THIS NOTICE

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This notice describes how we collect and use personal data about you in accordance with the General Data Protection Regulation (GDPR).

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1. ABOUT US

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Hollis and Co Limited, is an accountancy and tax advisory firm. We are registered in England and Wales as a limited liability company under number:5408277. Our registered office is at 35 Wilkinson Street Sheffield S10 2GB. Please write to this address with any enquiries, notices or requests.

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We are the ‘data controller’ responsible for deciding how we hold and use personal data about you. A data protection manager is responsible for answering enquiries about our treatment of your personal data.

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2. HOW WE MAY COLLECT YOUR PERSONAL DATA

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We obtain personal data about you when:

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⦁ you provide services to us or provide us with a quotation for services;

⦁ you provide us with goods or a quotation to supply goods;

⦁ we process payments to you

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3. THE KIND OF INFORMATION WE HOLD ABOUT YOU

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This may include:

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⦁ personal details such as your name and address;

⦁ details of contact we have had with you in relation to job application, employment issues and staff appraisals;

⦁ details of your bank account.

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4. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

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We process your personal data under the contract you have with us and our legal obligations.

We may also process your personal data without your knowledge or consent where we are legally required or permitted to do so.

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Data retention

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We will only retain your personal data for as long as is necessary.

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In many circumstances the law or regulation may require us to retain data for a minimum of six years. We may decide to retain data for longer periods than this if we consider it in our legitimate interest.

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5. DATA SHARING

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We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where you instruct us to. Third-party service providers may deal with banking services. We may share your personal data with a regulator.

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6. TRANSFERRING PERSONAL DATA OUTSIDE THE EEA

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We will not transfer the personal data outside of the EEA.

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7. DATA SECURITY

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We have put in place reasonable and appropriate security measures to prevent your personal data from being lost or accessed in an unauthorised way.

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We will notify you and any applicable regulator of a suspected data breach where we are legally required to do so.

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8. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

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Should your personal information change, please notify us of any changes.

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Under certain circumstances, by law you have the right to:

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⦁ Request access to your personal data.

⦁ Request correction of the personal data that we hold about you.

⦁ Request erasure of your personal data.

⦁ Object to processing of your personal data where we are relying on a legitimate interest.

⦁ Request the restriction of processing of your personal data.

⦁ Request the transfer of your personal data to you or another data controller

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If you want to exercise any of the above rights please write to us.

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9. RIGHT TO WITHDRAW CONSENT

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In the limited circumstances where you may have provided your consent to use of your personal data you have the right to withdraw your consent.

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10. CHANGES TO THIS NOTICE

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Any changes we may make to our privacy notice in the future will be provided to you either by display on our website, email or post. This privacy notice was last updated on 25 May 2018.

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11. COMPLAINTS

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You also have the right to make a complaint to the Information Commissioner's Office (ICO):

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Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF. Telephone - 01625 545 745

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